MINUTES OF MEETING REUNION WEST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Reunion West Community Development District was held on Thursday, December 11, 2025 at 10:30 a.m. via Zoom Communication Media Technology and at the Heritage Crossing Community Center, 7715 Heritage Crossing Way, Reunion, Florida.
Present and constituting a quorum:

Graham Staley	Chairman
Sharon Harley joined late	Vice Chair
Mark Greenstein	Assistant Secretary
William (Bill) Witcher	Assistant Secretary
Michael Barry	Assistant Secretary Also present were:
Tricia Adams	District Manager
Kristen Trucco	District Counsel
James Curley	District Engineer
Alan Scheerer	Field Manager
Victor Vargas	Reunion Security
Grace Montanez	Reunion West POA Residents

The following is a summary of the discussions and actions taken at the December 11, 2025 Reunion West Community Development District Board of Supervisors meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Adams called the meeting to order at 10:31 a.m. and called the roll. A quorum was present.

SECOND ORDER OF BUSINESS	Public Comment Period
There being no comments, the next item followed.

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THIRD ORDER OF BUSINESS	Approval of the Minutes of the November
13, 2025 Board of Supervisors Meeting
Ms. Adams presented the minutes of the November 13, 2025 Board of Supervisors meeting, a draft of which were reviewed by the District Manager and District Counsel and were included in the agenda package. These were the joint meeting minutes and there was a correction on Page 8 of 22 for the Reunion East CDD and a correction on Page 19 of 22, where Ms. Davis was the speaker, in the last sentence of the first paragraph. There was also a correction on Page 21, where Ms. Harley should be identified and not Ms. Hobbs. In addition, corrections were received under separate cover from Mr. Greenstein, regarding Page 17. There was some inaccuracy in the middle of the paragraph regarding registered guests not getting access across the bridge. This item was deferred, as Ms. Adams was gathering corrections from each CDD Board. The corrected minutes would be provided to the Board at the next meeting.

FOURTH ORDER OF BUSINESS	Discussion  of  Amended  and  Restated
Parking Rules
Ms. Adams reported that this was a discussion item, because the Parking Rule hearing would fall on January 8th and staff wanted to provide ample time for the Board to review the Parking Rules and the parking maps and determine if there were any additional changes. Last month, the Board made a motion to set a public hearing for January 8th, to ensure that the Parking Rules for Reunion West, were in tandem with the Parking Rules for Reunion East. The Reunion East CDD Board had recently revised the Parking Rules to ensure that there were no vehicles parked around the speed hump. A general liability statement had been added and there was an administrative correction to the parking map on Whitemarsh Way. There were no comments from the District Engineer or District Counsel on any additional changes required to the Rules or Maps. Mr. Staley asked if this were the same Parking Rules as Reunion East or if there were still some differences. Ms. Adams confirmed that it was a mirror image. The drafted Parking Rules were provided to Reunion Security and the Reunion West POA, for their input. Comments were not provided by either entity.
Mr. Staley questioned whether they would be discussing signage today, for the speed hump change. Ms. Adams explained that the process was for the Board to adopt the rules and signage was ordered to match amended rules. She asked if the Board wanted to discuss the No Parking signs or No Parking zones today. Mr. Staley pointed out according to the minutes, Mr. Scheerer

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was supposed to come back with recommendations. Mr. Scheerer confirmed that he had a meeting scheduled with Fausnight Stripe and Line (Fausnight), to deal with some of the 15-foot fire hydrant markings and the striping on the curb lines for stop signs so they could get an accurate proposal and the costs. Mr. Barry assumed that other than the speed humps, the current signage was consistent with the maps. Ms. Adams replied affirmatively.
Mr. Greenstein recalled at the last meeting, he brought up that Reunion East CDD was considering painting curbs yellow, versus putting up more signs. Ms. Adams indicated at the recent meeting, there was specific dialogue related to yellow curb marking around fire hydrants and intersections. These were always No Parking Zones per State Law. Board members thought painting curbs would help drivers to be aware of no parking zones on either side of fire hydrant or intersections. Based on the direction from the Reunion East CDD Board, Mr. Scheerer was meeting with Fausnight, to get estimated costs for painting curbs, which he would provide to the Board. They could also discuss how the maintenance budget would be adjusted in the future, to ensure curbs were repainted on an interval that would keep them in good condition. Ms. Adams pointed out that this information would be provided to the Reunion West CDD Board for consideration and review at a later time.

FIFTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Trucco reported that mediation was moving forward. She would keep the Board updated on the results. She was also investigating the topic of having joint meetings. Mr. Witcher asked if she had any time to do any work on that. Ms. Trucco indicated that she spoke to someone at the State about having joint meetings. He was confident that joint meetings were not permitted for Special Districts. She had done other investigating and spoke to other individuals including attorneys who had a different opinion. Therefore, at this point, it was in everyone’s best interest that they take some time to analyze the law and investigate further. She wanted to investigate it more before making a formal recommendation.
Mr. Staley asked if there was any news on the letter from counsel on The Stables. Ms. Trucco indicated that Bond Counsel confirmed that no bonds need to be redeemed for Reunion East for The Stables. It was not a formal memo, but they confirmed this in writing, which she provided to the Reunion East CDD Board. The bottom line was that Bond and Tax Counsel for the CDD, analyzed the prior bond issuance and different requisitions and the amount of expenditures

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from the bond proceeds, in comparison to The Stables and how much was paid off. Their conclusion was that the Reunion East CDD did not need to redeem any portion of a prior bond. It would then be up to the Reunion East CDD Board on how to proceed. Mr. Staley pointed out in the interest of transparency, he asked Ms. Trucco, as she was looking at the concept of joint meetings, to take into consideration, the Cost Share Agreement that was in place, as there were specific provisions on responsibility for costs and how those should be handled. Mr. Witcher recalled that residents on the Reunion West side were paying 43% of those expenses and they had an obligation as members of the Reunion West CDD Board to represent their citizens, because of the cost sharing that was in place.
*Ms. Harley joined the meeting at this time.

Engineer
Mr. Curley did not have any update for the Board.

Field Manager Updates
Mr. Scheerer reported that there was a meeting with Fausnight, at which time they would address the missing flex stakes coming in the Sinclair gate, as well as the additional painting quotes that were requested. No Fishing signs were installed around the Golden Bear pond. The pressure washing team was onsite. They were starting on the east side, Reunion Boulevard and would be working through the community, as they have done for the past several years. There were gate repairs and some items over at the Sinclair Road gate, as well as the encore Reunion West gate. The speed signs seem to be operating and he would bring back reports at a future meeting. Mr. Witcher believed that one location of the new speed signs needed to be reconsidered, because it was nearby a speed table and would provide false data. Mr. Scheerer would relocate it.
Mr. Staley pointed out that there were a number of occasions including yesterday, that he had seen a dog running around the playground, inside of the fence. It was not good to have dogs on a playground and requested that a sign be installed on the gate. Mr. Scheerer would install one. Mr. Barry noted at the Sinclair entrance, people were knocking over the flex stakes and asked if there were other technologies that they could use. Mr. Scheerer would talk with Fausnight about it, as the bases seem to be in place. The flex stakes were meant to bend or be knocked down when struck by a vehicle. It may be a matter of buying extra flex stakes and storing them for quicker replacement. Mr. Barry noticed at the exit off of that same gate, if he left early enough, the gates

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were down and at some point, they were left up and questioned the rationale. Mr. Vargas confirmed that the exit gates were opened at 7:00 a.m. and closed by 6:30 p.m. They closed exit gates at that time, because people sometimes had house parties at night and drivers who were desperate to come in were entering through the exit lane. Mr. Scheerer advised there were incidents where the gates were down during the day and people were not paying attention to the gates and they were getting hit. Mr. Vargas’ team decided to open the gates during the day to avoid gate damages.

District Manager’s Report
Action Items
Ms. Adams presented the Action Items List, which was included in the agenda package for Reunion East and West CDDs. The last item under Reunion West, was an administrative correction on the parking maps, which has now been completed.

Approval of Check Register
Ms. Adams presented the Check Register from October 1, 2025 through October 31, 2025 in the amount of $378,186.46, which was included in the agenda package, along with a detailed check run. Mr. Staley noted on Page 49, the gate bill was huge, about $10,000 and asked if that was predominately for Encore Reunion West. Mr. Scheerer believed that it was for August, September and October. Ms. Harley asked if the gates were hit. Mr. Scheerer confirmed that it was to replace gate parts that were hit. Ms. Harley asked if they try to recover those costs, as security used to identify what house the vehicle went to and would go after the homeowner to pay the costs. Ms. Montanez confirmed that they try to identify the person that caused the damage. Ms. Adams offered to coordinate with Reunion West POA on damage recovery. Ms. Trucco would review the agreement, to see what they could do to try to limit costs. Mr. Staley questioned how successful they were in the main resort. Ms. Adams confirmed that they were more successful with commercial vehicles than private vehicles. If Mr. Vargas’ team had any useful CCTV or reports, they provided it to the District Management office.
Ms. Trucco recalled that the last time that she looked into this issue for a CDD in Osceola County, there was no database with license plates and even if they had a camera, it would be had to track them, as opposed to if it was a registered business, then they could send a demand letter to the business. Ms. Adams pointed out that oftentimes when they call a business owner regarding property damage, they just want to mail a check to cover the cost for repairs. Ms. Trucco indicated

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if it were a guest, they could go a step further. They could require homeowners register their guest vehicle. Ms. Harley recalled that was what security used to do. They would track the vehicle to the house and go after the homeowner. Mr. Staley was not proposing that they cross charge the POA, but the POA was paying for part of it and perhaps Ms. Montanez could go to the POA Board at the next meeting, to see if they had any creative ideas. Mr. Greenstein felt that they needed to slow vehicles down and look at traffic control devices, in order for people to be cognizant that there was a gate. Mr. Staley offered to do some observations.

On MOTION by Mr. Greenstein seconded by Ms. Harley with all in favor the October Check Register was approved.

Balance Sheet and Income Statement
Ms. Adams presented the Unaudited Financial Statements through October 31, 2025, which were included in the agenda package. Mr. Staley pointed out that now that they have September’s numbers, they should update their five-year plan.

Replacement and Maintenance Plan
Ms. Adams presented the R&M Plan, which was included in the agenda package. There were no updates. Some projects were in process. An electronic mail notice was sent out last Friday and one goes out this Friday, about the pool lift being installed and when it would impact The Terraces pool and spa, as two lifts would be installed there. Mr. Scheerer reported that the fountain work was under permitting and hoped to have the permit soon for Seven Eagles Linear Park. Mr. Staley recalled that there was a proposal in the Reunion East CDD agenda today for sound and video systems, as it was an unbudgeted item. Ms. Adams confirmed that it was a discussion item to lay out the options for the Heritage Crossing Community Center to have an audio and video system. Once they know what the Board’s desire was, they could competitively bid out that scope.

Consideration of Revised Fiscal Year 2026 Meeting Schedule
Ms. Adams reported that a rule hearing was scheduled for January 8th at 10:30 a.m. There was a great deal of discussion about the meeting times for Reunion West. At one time there was interest in perhaps starting Reunion West earlier in the morning. However, one issue they now had, was that yoga was now scheduled to meet in half of the ballroom, ending at 10:00 a.m. In

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order to allow time for yoga attendees to exit the building 10:15 a.m. would be the earliest start time unless it was the Board's direction to relocate yoga or have them adjust their class schedule. Mr. Witcher recalled that yoga was held at one time when they were meeting and did not remember a great deal of noise from it. Ms. Adams explained that yoga emphasizes a serene environment and some of the class was conducted in silence. Therefore, Board Meetings may disturb them. There was Board consensus to hold the Reunion West CDD meetings at 10:30 a.m. Mr. Staley questioned when the Reunion East CDD would start their meetings. Mr. Greenstein wondered if
1.5 hours would be sufficient. Mr. Staley believed that two hours may be needed at least twice per year. Mr. Staley questioned whether Reunion East CDD should meet first. Ms. Trucco suggested getting feedback first from the Reunion East CDD Board today.
Ms. Adams pointed out that they must meet at 10:30 a.m. next month, due to the scheduled rule hearing. Mr. Greenstein questioned the notice requirement for regular meetings. Ms. Adams explained that for regular meetings, they needed seven days in advance or 10 to 11 days for publication time. Mr. Barry preferred to meet earlier. Ms. Adams pointed out that they could ask yoga to move their schedule to accommodate earlier Board Meetings. Mr. Greenstein pointed out that they did not have to have a set schedule for right now and suggested deferring it, to give the Reunion East Board time to discuss it and adopt a meeting schedule in January. There was Board consensus to defer this matter.

E-Mail Subscribers
Ms. Adams presented the number of active email subscribers for the CDD’s email, which were included in the agenda package. There was also a visual report on the messages that were sent out in November. All messages had a good attention level from subscribers. Mr. Staley asked if they could ask the Facebook leaders to send out a reminder after the new year. Ms. Adams could do so, but one of the Facebook administrators was refusing to post anything, because of an issue with the HOA. Mr. Staley pointed out that they were getting there, as there were 134 subscribers last month and now there was 160.

Security Report
Ms. Adams reported that the October Security Reports from Reunion Security and the Reunion West POA, were provided to the Board under separate cover. No Board action was required and was for informational purposes. Mr. Victor Vargas of Reunion Security and Ms.

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Grace Montanez of the Reunion West POA were present to answer any questions. Ms. Montanez confirmed that they towed 13 vehicles.

SIXTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

SEVENTH ORDER OF BUSINESS	Supervisor’s Requests
There being no comments, the next item followed.

EIGHTH ORDER OF BUSINESS	Next Meeting Date: January 8, 2026
Ms. Adams stated that the next meeting was scheduled for January 8, 2026 at 10:30 a.m. at this location.

NINTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Staley seconded by Ms. Harley with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman