MINUTES OF MEETING REUNION WEST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Reunion West Community Development District was held on Thursday, July 10, 2025, at 11:00 a.m. via Zoom Communication Media Technology and at the Heritage Crossing Community Center, 7715 Heritage Crossing Way, Reunion, Florida.

Present and constituting a quorum:

Graham Staley	Chairman
Sharon Harley	Vice Chair
Mark Greenstein	Assistant Secretary
William (Bill) Witcher	Assistant Secretary
Michael Barry	Assistant Secretary Also present were:
Tricia Adams	District Manager
Kristen Trucco	District Counsel
James Curley	District Engineer
Alan Scheerer	Field Manager
Garrett Huegel	Yellowstone Landscape
Pete Whitman	Yellowstone Landscape
Victor Vargas	Reunion Security Residents

The following is a summary of the discussions and actions taken at the July 10, 2025, Reunion West Community Development District Board of Supervisors meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Adams called the meeting to order at 11:01 a.m. and called the roll. All five Supervisors were present constituting a quorum.

Reunion West CDD		July 10, 2025	
Regular Meeting
SECOND ORDER OF BUSINESS	
Public Comment Period	Page 2 of 13	
Ms. Adams opened the public comment period. Mr. Pete Whitman, Branch Manager for Yellowstone Landscape, thanked the Board for selecting Yellowstone as their landscape vendor. There being no further comments, Ms. Adams closed the public comment period.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the June 12,
2025, Board of Supervisors Meeting
Ms. Adams presented the minutes of the June 12, 2024, Board of Supervisors meeting, which were reviewed by the District Manager and District Counsel and included in the agenda package. Changes were provided by Mr. Staley, under separate cover, which were incorporated. Mr. Staley clarified on the last page, there was a cost sharing split of 54% and 46%, versus 57%/43% and questioned whether it was based on platted lots. Ms. Adams confirmed that the split was based on platted lots.

On MOTION by Mr. Barry seconded by Mr. Greenstein with all in favor the Minutes of the June 12, 2025, Board of Supervisors Meeting were approved as amended.

FOURTH ORDER OF BUSINESS	Consideration of Proposal for Amenity
Management Services – Electronic Mail Management
Ms. Adams presented a proposal for Amenity Management Services for Electronic Mail Management, which was included in the agenda package. This was in response to discussion earlier this fiscal year, on how to better engage residents and other stakeholders at Reunion, to make them aware of upcoming CDD meetings and maintenance projects. GMS offered this service for quite a few CDD's in Central Florida and the proposal envisions having an interactive portal on the Reunion West CDD website, whereby anyone could sign up to receive emails. Since this was a CDD, the records would be public. It was also addressed in the proposal, that there were other ways that the CDD could notify citizens of the opportunity to sign up for emails, such as utilizing the existing HOA email blast system and providing a link to sign up. In addition, each month, the amenity access card application would be revised to include a place for applicants to provide their electronic mail address and acknowledge that it was a public record. The annual fee

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would be $600 or $50 per month, which includes email messages for severe weather, maintenance projects, upcoming Board meetings, etc.
Mr. Staley felt that it included the right things but questioned whether this would be a system where a homeowner simply received an email, as he did not want a homeowner to go to a website. Ms. Adams confirmed that the homeowner would receive an email in their email inbox. In addition, it was discussed with staff, that it may make sense to have a place on the website for users to view past messages for historical reference. This data could be provided to the Board quarterly. Mr. Staley noted that this started on October 1st and requested that they collect addressees now, using an email blast and the two Facebook groups. Ms. Adams confirmed that it would be fully implemented on October 1st, but GMS was happy to have a soft start sooner than October 1 and once it was live, they would notify residents through the Association and Facebook messaging. Mr. Staley pointed out that it was only three months away. Ms. Harley suggested that the resort include a small notification in Out and About. Ms. Adams would notify Mr. Anthony Carll. They could also release a link to the Master Association and POA, to sign up for CDD messages. Mr. Staley recommended speaking to Ms. Grace Montanez, at the Reunion West POA regarding her database.

On MOTION by Ms. Harley seconded by Mr. Witcher with all in favor the proposal with GMS for electronic mail management services in the amount of $600 annually was approved.

FIFTH ORDER OF BUSINESS	Consideration of Parking on Right of Way
at Whitemarsh Way
Ms. Adams recalled that this item was discussed at numerous meetings due to negative feedback from property owners in the area that were not happy with the current parking conditions. As a result of the recent feedback, there was an appeal to the CDD for one of the Board members to act as a mediator and identify ways that there could be parking relief or parking enhancement. Chairman Staley spent numerous hours interfacing with the citizens on Whitemarsh Way, to brainstorm different ideas and included documents in the agenda package to present to the Board. Mr. Staley confirmed that he provided some recommendations, as he wanted this matter to be brought to conclusion. Eighteen months ago, the Board made the change in the parking situation,

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due to the congestion, traffic flow issues and potential for accidents, because of the narrowness of the roads. The following recommendations were provided to the Board:
Keeping the current parking rules (no parking between Tradition Boulevard and Muirfield Loop), in place.
Painting white parking spaces on the road (20 feet in length) in the currently designated parking area on Whitemarsh Way.
Repainting the stop signs (4) and golf cart crosswalk (1) and road markings in all locations on Whitemarsh Way.
Adding yellow paint to curbs on Whitemarsh Way, where parking was not allowed and doing the same at the junctions of Muirfield Loop and Whitemarsh Way, to remind drivers not to park within 30 feet of the corner.
Mr. Witcher did not realize how bad it was and felt that the ideal situation was to mark the parking spaces in one section. However, there was a parking problem on Whitemarsh Way and down Muirfield Loop, as cars were parking on the right-hand side, less than 30 feet from the stop sign, even though there were No Parking signs. It needed yellow paint from the start of the No Parking, all the way up to the corner. In addition, there was a new house on the corner, which looked like it could accommodate quite a few guests. Ms. Harley voiced concern about the big lot on the corner of Loxahatchee Court and Whitemarsh Cove, which Kingwood was going to develop, as it would create more congestion. Mr. Witcher felt that the best solution was to include cutouts and markings for additional parking, as there was a conflict between neighbors on the number of used vehicles and where they would park them for an extended period, so it was identifiable for rental guests. Mr. Staley voiced concern with cars going up Tradition Boulevard and making a right onto Whitemarsh Way, with cars parked on the right-hand side. Mr. Greenstein pointed out that they were making sloppy turns. Mr. Witcher noticed cars making a rolling stop coming out of Muirfield Loop, making a right-hand turn. Mr. Staley recalled that a sign was there, but it could be obscured by a No Parking sign and felt that a white line would help.
Mr. Greenstein believed that they were discussing having a yellow line going down Muirfield Loop on Whitemarsh Way, running from Tradition Boulevard to the cove, which was a good stretch of property to do this on, but the real problem was between the two Muirfields and Whitemarsh Way and assumed that people would not make sloppy turns, if there were reinforced lane markings instead of striping. There was a similar issue on Excitement Drive from Gathering

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Drive at the Homestead monument circle to the S-curve going into Liberty Bluff., which would be discussed at the Reunion East CDD meeting. Mr. Greenstein felt that yellow markings would enhance traffic flow. Mr. Staley agreed, if they take the yellow striping from Tradition Boulevard to the golf course bathroom. The Board agreed. Mr. Staley heard from homeowners that parking striping would look ugly. Mr. Greenstein suggested having the No Parking sign at the end of Muirfield Loop, as it approaches Whitemarsh Way and have increased enforcement or install a temporary sign telling people where to stop, far from the intersection. Mr. Witcher was in favor of having yellow striping on the curb, to where the No Parking stops and on Muirfield Loop from both sides of the corner going down the middle of the street, to make people aware of not parking zones. Mr. Staley asked if there would be a double or single line down the middle. Mr. Scheerer indicated it was usually a single solid line with reflectors or a skip (line, gap, line, gap) all the way down.
Ms. Trucco recommended that whatever the Board approved today, be subject to the District Engineer confirming that it was compliant and taking a closer look at what was desired. Mr. Scheerer had a quote from Fausnight for Reunion East CDD for a single yellow line and believed that the same would hold true for this CDD. Mr. Staley was confused about the 30 feet from the corner, as his opinion was that cars were too close to the corner. Mr. Curley reported in looking at the area, it looked like there was a delineated lot line, which cars could go up to and stop at the intersection of Muirfield Loop and Whitemarsh Way. They would not need anything on the right side. Mr. Staley noted that he and Mr. Witcher lived around this area and suggested that the engineer take one of them to look at it, but agreed with Mr. Witcher that the correct solution was to have cutouts on one or both pieces of land on the opposite side of the road, as people had to drive on other side of the road to park a vehicle and then walk across the road. In addition, he asked homeowners to respect each other’s challenges, utilize their driveways more and share the spaces. Mr. Greenstein pointed out that Carriage Point also presented a major challenge to the District, because of the way their driveways were situated. Ms. Adams noted this area was striped, which ultimately worked well to assist drivers in identifying proper parking spaces. Discussion ensued and there was Board consensus to have a single yellow line from the corner of Tradition Boulevard to the comfort station and turning onto Muirfield Loop on the right-hand side.
Mr. Staley further discussed having parking spaces that were 18 to 20 feet apart. Mr. Scheerer pointed out that Fausnight was against this, especially if there were centerline striping,

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as it would minimize the number of spaces. They suggested taking the two tracts on the other side and doing a cutout. He was waiting for Fausnight to provide Florida Department of Transportation (FDOT) documentation, stating that it would be legal to have parking in this location and planned to meet with the District Engineer to determine where the striping would go. Ms. Harley found it hard to believe that it was illegal to designate parking. Ms. Adams explained that this was why Alan requested the backup for this information. Ms. Trucco pointed out that the Osceola County Code and FDOT had very specific regulations on how the lines needed to be placed so it was important for engineering to review. Mr. Scheerer stated once they had this information, they would create the parking spaces. Ms. Adams felt that it made sense for Mr. Scheerer to provide a proposal from Fausnight at the next meeting. Mr. Staley requested coordinating this with the Reunion East CDD, if they were going to decide today. Ms. Adams felt that the scope merits the Board reviewing a final proposal, once everything was vetted by the District Engineer. Mr. Staley requested that it be provided it to the Board Members as soon as it was received. Ms. Adams recommended delegating authority to the Chairman to approve, if it was a time sensitive issue and having everything on one proposal. Mr. Staley was happy to take the lead, to get this completed. Ms. Adams further recommended taking direction from the Board to perform the routine maintenance such as road painting for the stop bar signs and crosswalks, as there was funding in the road repair line item in the budget. Mr. Witcher planned to meet with the District Engineer after the Reunion East CDD meeting. Discussion ensued.

Mr. Greenstein MOVED to delegate the Chairman to approve the final form of proposal to perform routine maintenance, road painting for the stop bar signs and crosswalks on Whitemarsh Way and Ms. Harley seconded the motion

Ms. Trucco requested that the Board approve a not-to-exceed amount to make it more specific. Ms. Adams recommended that the Board approve a not-to-exceed of $20,000.

On VOICE VOTE with all in favor delegating the Chairman to approve the final form of proposal to perform routine maintenance, road painting for the stop bar signs and crosswalks on Whitemarsh Way in a not-to-exceed amount of $20,000 was approved.

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Mr. Staley recalled one other issue on Whitemarsh Way, when approving the latest version of the parking rules, as between the golf course restroom and Golden Bear Junction, there were no parking signs all the way down on the right-hand side. However, the map on the website showed parking turning out of Golden Bear to the right. Ms. Adams would ensure that it was corrected, as it was a scrivener’s error. Mr. Staley requested when doing the yellow striping, that it only goes up to the Kingwood property and thanked everyone for their patience.

SIXTH ORDER OF BUSINESS	Consideration of Revised Fiscal Year 2025
Meeting Schedule
Ms. Adams requested that the Board review the revised meeting schedule for Fiscal Year 2025, which was included in the agenda package, because after today’s meeting, two meetings remained. This meeting schedule was in accordance with direction from the Board at the June meeting, regarding developing more efficiencies with the attorney and engineer’s time. The schedule included July 10, 2025, and August 14, 2025, meetings at 11:00 a.m. and a joint meeting with the Reunion East CDD on September 11, 2025, at 10:00 a.m. The meeting schedule could be amended anytime during the fiscal year, but she requested feedback on whether the Board wanted to have joint meetings for each meeting or the last meeting every quarter. Mr. Staley recalled agreement at the last workshop, to have joint meetings on a trial basis, every month at 10:00 a.m. Ms. Adams pointed out that each meeting would be called to order and have respective roll calls. Staff reports would be taken first, because many of the items were relevant for both Boards. Any action would be respectively taken by each Board. Mr. Staley was in favor of it. Mr. Greenstein noted it was in line with his understanding. Mr. Barry questioned why the joint meeting started at 10:00 a.m., versus 9:00 a.m. or 9:30 a.m. Ms. Adams recalled the Board discussing meeting at 10:00 a.m., but it was up to the Board. Mr. Staley was in favor of holding it at 9:00 a.m. Discussion ensued and there was Board consensus to hold the joint meeting at 9:30 a.m.

On MOTION by Mr. Witcher seconded by Mr. Barry with all in favor the Revised Fiscal Year 2025 Meeting Schedule, including a joint meeting on September 11, 2025, at 9:30 a.m. was approved.

Ms. Adams would provide the annual meeting schedule for Fiscal Year 2026 at the next meeting.

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SEVENTH ORDER OF BUSINESS	Review and Acceptance of Fiscal Year
2024 Audit Report
Ms. Adams stated as a Florida Special District, the CDD was required to undergo an annual independent audit of all the District’s financial records. The audit for the year ending September 30, 2024, was included in the agenda package. This was the first year that it was prepared by DiBartolomeo, McBee, Hartley & Barnes. It was required to be filed with the State of Florida Auditor General by June 30th of each calendar year and was filed on June 30th. It was a clean audit, as there were no findings or recommendations, the financials were in accordance with government accounting standards, in compliance with the Auditor General for the State of Florida and there were no conditions that would constitute a financial emergency, nor anything to bring to the Board's attention. She received individual feedback, based on a question regarding the end of year balances, which was answered.

On MOTION by Mr. Staley seconded by Mr. Greenstein with all in favor the Fiscal Year 2024 Audit Report was accepted.

Ms. Adams reported that the audit was posted on the CDD website in accordance with Florida Statutes.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Trucco received a request since the last Board meeting, for an update on the litigation matter. She was not aware of any movement between the last meeting and today, but there was a request for a general timeline to be provided to the Board and was working with the litigation team, to ensure that they were comfortable with it, before sending it out. There was also a request to include PDFs of the recent pleadings. She did not anticipate an objection to it. An email would be sent to the Board with an update after approved by litigation team. Mr. Witcher assumed that Ms. Trucco was taking an aggressive approach to push it along, versus not just waiting and seeing what happened, so it did not drag on, which he agreed with, but also assumed that something was driving this. Ms. Trucco would relay this to the litigation team. Mr. Barry requested an estimated timeline. Mr. Staley indicated that there was a trial date of January on the Clerk of the Court website, which

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was public and questioned the status of the transfer of property in Bears Den. Ms. Trucco reported that the stormwater and infrastructure was subject to the requisition and Mr. Curley provided with a diagram of the location of the system, which she attached to the conveyance documents that she sent out for signature. Mr. Curley already signed the certificate and just needed the developer to sign all the conveyance documents. Ms. Adams would assist with this. Ms. Trucco pointed out that it was subject to confirmation that the Construction Fund was depleted.
Mr. Staley recalled at the last workshop, expressing frustration with the length of time that it was taking to complete the tax analysis on The Stables project, which had been discussed for 18 months and approved six months ago. In his opinion, it should not be taking this long to do 20 hours of work and questioned the status. Ms. Trucco pointed out that this was not a Reunion West CDD matter, as the Reunion East CDD Board wanted to confirm details on the potential option of selling the Stables parcel on the east side, which was financed with a tax-exempt government bond. It was complex, as a tax professional must go through the records to determine the amount to redeem the portion of the bond series that financed the Stables, which could include evaluating interest, amount already paid off and other factors, and that it has taken time for staff to find the documents requested by bond counsel. However, she understood the frustration of the Reunion East CDD Board to receive the report as quickly as possible. Mr. Staley understood that it was a long report, but felt that this was unacceptable, as this expenditure was approved six months ago. Mr. Greenstein pointed out this was not a high priority and that they should re-emphasize the fact that it was not a big job and they needed to justify the expense and provide the report. Ms. Trucco reported that she requested the backup on the amounts provided by engineering that were requested from bond counsel and believed the engineering team was working on obtaining those. Mr. Staley wanted there to be a sense of urgency. Ms. Trucco pointed out that it was not under her control but would continue to follow up. Mr. Staley requested that she do her best.

Engineer
There being no comments, the next item followed.

Field Manager Updates
Mr. Scheerer reported on jobs that were complete. They replaced many truncated domes and ADA mats at the edge of the sidewalk. On the West side, they fixed the flex stakes. This morning, a new one was down, which they would address accordingly. A No Parking sign was

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down in Encore Reunion West and some sidewalk repairs were to be completed. There was discussion about the visitor/resident gate sign at Tradition Boulevard and Sinclair Road. They moved it as close as they could to Sinclair Road and cleaned up the sign. Mr. Witcher asked if there was a big hole in the sign. Mr. Greenstein reported that this was on one of Encore’s commercial signs. Mr. Scheerer indicated that some repairs were made to the side lights. One was out again this morning, when he arrived. The No Parking signs around the traffic circle at Palmilla Court, were handled. They were performing maintenance on the gatehouse, checking lights and doing some AC filter changeouts.
Mr. Staley reported that people were swimming in Golden Bear Pond. Mr. Scheerer confirmed that he had a conversation with Mr. Staley about adding some alligator/snake informational signs. He had two of the signs, but ordered an additional six signs, which he would install all at the same time around the Golden Bear Pond. Ms. Trucco recommended installing them sooner than later, as it was a liability issue. If he picks them up on Friday, Mr. Scheerer could install the signs next week. Ms. Adams recalled discussion last month, about investigating restriping areas at the Sinclair entrance. Mr. Scheerer did not see anything that needed to be restriped, as they only repaved one side, coming off Sinclair Road and the other side, had yellow line markings. It would therefore be classified as a completed project, unless someone felt differently. Mr. Staley recalled saying that they would move the sign. Mr. Scheerer moved the resident/visitor sign to the sidewalk going across Tradition Boulevard at the entrance from Sinclair Road and did not feel the need to do any additional work. They also cleaned the sign and posts. The other one was left where it was, as moving it closer would cause a line-of-sight issue when coming out of the lift station.

District Manager’s Report
Action Items
Mr. Scheerer did not have anything to report on the Action Items List for the West side. For the East side, they were getting close to completing the Spine Road gates, as the meter was installed and they were waiting on the upgrade to the transformer, which was in progress. He apologized for the delay, as the utility companies were experiencing month long delays.

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Approval of Check Register
Ms. Adams presented the Check Registers from June 1, 2025, through June 30, 2025, in the amount of $296,802.71, which were included in the agenda package, along with a detailed check run summary.

On MOTION by Mr. Staley seconded by Ms. Harley with all in favor the June Check Register was approved.

Balance Sheet and Income Statement
Ms. Adams presented the Unaudited Financial Statements through May 31, 2025, which were included in the agenda package. No Board action was required, as this was for informational purposes and included the Combined Balance Sheet. The District was fully collected on tax revenue for the fiscal year. Mr. Staley noted that there was a 1% adverse variance, which was not bad, based on all the timing differences. Ms. Adams confirmed that the District was slightly over on administration, as well as overall field expenses, but under for Heritage Crossings maintenance.

Replacement and Maintenance Plan
Ms. Adams presented the R&M Plan, which was included in the agenda package. She reviewed it with Mr. Scheerer each month, before it was included in the agenda package. There were no updates, but some projects were approved by the Reunion East CDD, such as the lighting system for the Heritage Crossings Community Center (HCCC). They were expecting for it to be installed in August. In addition, the radar display signs have been on order for some time and were expected to be received and installed in August. Mr. Scheerer confirmed that they would be installed on August 11th.

Presentation of Series 2015, 2016 and 2019 Arbitrage Rebate Calculation Reports
Ms. Adams presented the Arbitrage Rebate Calculation Report prepared by AMTEC for the Series 2015, 2016 and 2019 bonds, which was included in the agenda package. There was no arbitrage issue. Per the Chairman’s request, rather than including copious volumes of pages with all the calculations, he requested that only the summary report be included, which identified that there was no rebate liability. Because the tax-exempt bonds are regulated, the Internal Revenue Service required that the District was not earning more interest than what they were paying. This

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report was required to be filed in five-year intervals, if there was an arbitrage issue, there would be a tax penalty. Therefore, these reports were run each year.

On MOTION by Mr. Greenstein seconded by Mr. Barry with all in favor the Series 2015, 2016 and 2019 Arbitrage Rebate Calculation Reports were accepted.

Security Report
Ms. Adams reported that the June Security Report from Reunion Security, was provided to the Board under separate cover. They were still gathering the reports from the Reunion West POA. No Board action was required and was for informational purposes. Mr. Victor Vargas, the head of Reunion Security, was present. He had nothing to report to the Board. Mr. Witcher reported that Lennar was very aggressive about building and questioned whether there was a concern about emergency vehicles going through there, as construction vehicles were parking on both sides of the street and there were mini dumpster bins along the curb. Mr. Vargas indicated that he spoke to Lennar last week, because there was a crane in the middle of the street, but they did not have anyone directing traffic. There were currently No Parking signs, and the security guards were monitoring it. Ms. Adams advised if there were any conditions that merit the attention of security, to bring that to the attention of security, as Reunion East Parking Rules were not adopted for those locations until the Rule Hearing and they would not be implemented until the signage was installed, which typically was after construction was completed. Parking became more of an issue when residents were occupying homes.
Mr. Staley pointed out that the Incident Report, which was 20 pages long, showed how complicated the community was, when a truck knocked both gates down at Sinclair Road and people were driving golf carts into lakes. The Parking Report identified 400 incidents in June, which was significant, but they were dealing with 1,000 incidents and congratulated Mr. Vargas and his staff on what they do, because despite that, people would like them to do more. Mr. Vargas agreed. Mr. Staley noticed that there were four towings in June, three of which were in Bears Den and one elsewhere. Mr. Vargas explained that after midnight, in Bear’s Den, the towing company removes any vehicle parked on the street, from 1:00 a.m. to 6:00 a.m. He informed them that they needed to tell the guards, so they could make a report. Ms. Adams confirmed that these were private roadways within Bears Den, which the HOA controlled. Ms. Harley questioned where the

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towing signs were located. Mr. Vargas indicated that they were at the entrance of Bears Den. Ms. Adams pointed out that this was an HOA issue because those are not CDD roads. Mr. Staley was surprised that the HOA was so aggressive in this area, but not in other areas. He advised Mr. Vargas and his staff to use discretion on when to tow, as this was a resort community. Mr. Greenstein questioned who owned from Tradition Boulevard to the gates at the Bears Den entrance. Mr. Scheerer confirmed that it was HOA property, not the CDDs.

NINTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

TENTH ORDER OF BUSINESS	Supervisor’s Requests
There being no comments, the next item followed.

ELEVENTH ORDER OF BUSINESS	Next Meeting Date: August 14, 2025
The next meeting was scheduled for August 14, 2025, at 11:00 a.m. at this location.

TWELFTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Witcher seconded by Mr. Greenstein with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman